Privacy Policy
Your privacy is important to us. This policy explains how we collect, use, and protect your personal information.
Effective Date: January 1, 2025
Introduction & Scope
Aurevian University, an international higher education institution based in Stockholm, Sweden, is dedicated to excellence, integrity, and global engagement. In alignment with our motto, "Illuminating Minds, Inspiring Change," we are profoundly committed to fostering transparency, inclusion, and academic responsibility in all our operations, including how we manage your personal data.
This Privacy Policy outlines how Aurevian University ("we," "our," or "us") collects, uses, processes, and protects the personal information of our applicants, students, alumni, faculty, staff, and website visitors worldwide. This policy applies to all university digital platforms, online forms, admissions processes, institutional communications, and any other interactions where personal data is collected or processed by Aurevian University.
Information We Collect
We collect personal data to facilitate our educational and administrative purposes. The type of information gathered depends on your engagement with the university and may include, but is not limited to:
- Identity & Contact Data: Name, date of birth, gender, nationality, passport or other identification details, postal address, email address, telephone numbers.
- Academic & Application Data: Educational history, transcripts, grades, test scores, chosen program of study, enrollment status, personal statements, motivation letters, letters of recommendation, and any other documents uploaded as part of an application.
- Financial Data: Information related to application fees, tuition payments, scholarships, and financial aid applications (note: sensitive payment card information is processed securely by third-party payment gateways and not stored directly by the University).
- Technical Data: IP address, browser type, operating system, website usage data collected via cookies and analytics tools.
- Communication Data: Records of communications with the University, including emails and inquiry forms.
This data is collected solely for the stated purposes of facilitating your interaction with Aurevian University and is not used for any unauthorized purposes.
How We Use Your Information
Your personal data is used to fulfill our educational mission, provide essential services, and comply with legal obligations. Specific uses include:
- Admissions & Evaluation: Processing and evaluating your application for admission, assessing eligibility for programs, and communicating admission decisions.
- Scholarships & Financial Aid: Determining eligibility for scholarships, grants, and other financial assistance.
- Student Services: Providing academic advising, administrative support, access to university resources, and managing student records.
- Academic Planning: Facilitating course registration, academic progression, and graduation.
- Communication: Sending important university announcements, updates, event invitations, and responding to your inquiries.
- Institutional Analytics: Conducting internal research and analysis to improve our programs, services, and overall university experience.
- Security: Ensuring the safety and security of our campus environment, digital systems, and community.
- Legal & Regulatory Compliance: Fulfilling reporting requirements and adhering to applicable laws and regulations in Sweden and the EU.
Aurevian University assures that your personal data is never sold, rented, or shared with unauthorized third parties for marketing or any other purposes not explicitly outlined in this policy.
Application Fees and Refund Policy
Financial transactions related to Aurevian University are subject to specific terms:
- Tuition Fees: Tuition fees may be refundable under specific university refund policies, withdrawal deadlines, or in exceptional circumstances as determined by the university's financial regulations. Details on tuition refund policies are provided during the enrollment process and on our official website.
- Non-Refundable Fees: All other fees, including application fees, administrative fees, processing fees, and similar charges, are strictly non-refundable. This policy applies regardless of the outcome of an applicant's admission decision (e.g., if admission is rejected or an application is withdrawn). These non-refundable fees cover the administrative costs associated with processing, evaluating, and managing applications and inquiries, ensuring fairness and operational efficiency for all applicants.
Data Protection & Security
Aurevian University adheres rigorously to the General Data Protection Regulation (GDPR) and other applicable EU data protection standards. We are committed to maintaining the highest levels of digital and physical safeguards to prevent unauthorized access, misuse, alteration, disclosure, or destruction of your personal data. Our security measures include, but are not limited to, encryption, access controls, regular security audits, and staff training on data protection protocols.
Cookies & Website Analytics
Aurevian University's website utilizes cookies and similar analytics technologies to enhance user experience, personalize content, and monitor site performance and traffic patterns. This helps us understand how our website is used and allows us to continually improve its functionality and accessibility. All use of cookies and analytics is in compliance with GDPR cookie consent requirements, providing users with transparent information and control over their cookie preferences.
Data Retention
We retain your personal data only for as long as is necessary to fulfill the purposes for which it was collected, including for academic administration, legal obligations, archival purposes, or accreditation-related requirements. Once your data is no longer required, it is securely deleted or anonymized in a manner that prevents its re-identification.
Your Rights
In accordance with the GDPR and other relevant data protection laws, individuals have the following rights concerning their personal data:
- Right to Access: To request a copy of the personal data we hold about you.
- Right to Rectification: To request that we correct any inaccurate or incomplete personal data.
- Right to Erasure (Right to be Forgotten): To request the deletion of your personal data under certain conditions.
- Right to Restrict Processing: To request that we limit the way we use your data.
- Right to Data Portability: To receive your personal data in a structured, commonly used, and machine-readable format.
- Right to Object: To object to the processing of your personal data, particularly for direct marketing purposes.
- Right to Withdraw Consent: Where processing is based on consent, to withdraw your consent at any time.
To exercise any of these rights, please contact our Data Protection Officer using the contact information provided below.
Third-Party Services
Aurevian University may utilize secure third-party systems and service providers (such as online payment gateways, cloud-based admissions software, or student information systems) to facilitate various university functions. When engaging these services, we ensure that they operate under strict confidentiality agreements and adhere to robust data protection standards, including GDPR compliance, to safeguard your personal data.
International Data Transfers
For applicants, students, and partners outside the European Economic Area (EEA), Aurevian University ensures that any transfers of personal data comply with EU data transfer regulations, including the use of standard contractual clauses or other approved mechanisms to guarantee an adequate level of data protection.
Policy Updates
Aurevian University may revise this Privacy Policy periodically to reflect changes in our data processing practices, legal requirements, or technological advancements. The most current version of this policy will always be published on the official Aurevian University website, along with the effective date. We encourage you to review this policy regularly to stay informed about how we are protecting your information.
Contact Information
If you have any questions, concerns, or complaints regarding this Privacy Policy or Aurevian University's data protection practices, please do not hesitate to contact our Data Protection Officer:
Email: privacy@aurevianuniversity.edu
Postal Address: Data Protection Officer, Aurevian University, [University Street Address], Stockholm, Sweden
Privacy Policy
Your privacy is important to us. This policy explains how we collect, use, and protect your personal information.
Effective Date: January 1, 2025
Introduction & Scope
Aurevian University, an international higher education institution based in Stockholm, Sweden, is dedicated to excellence, integrity, and global engagement. In alignment with our motto, "Illuminating Minds, Inspiring Change," we are profoundly committed to fostering transparency, inclusion, and academic responsibility in all our operations, including how we manage your personal data.
This Privacy Policy outlines how Aurevian University ("we," "our," or "us") collects, uses, processes, and protects the personal information of our applicants, students, alumni, faculty, staff, and website visitors worldwide. This policy applies to all university digital platforms, online forms, admissions processes, institutional communications, and any other interactions where personal data is collected or processed by Aurevian University.
Information We Collect
We collect personal data to facilitate our educational and administrative purposes. The type of information gathered depends on your engagement with the university and may include, but is not limited to:
- Identity & Contact Data: Name, date of birth, gender, nationality, passport or other identification details, postal address, email address, telephone numbers.
- Academic & Application Data: Educational history, transcripts, grades, test scores, chosen program of study, enrollment status, personal statements, motivation letters, letters of recommendation, and any other documents uploaded as part of an application.
- Financial Data: Information related to application fees, tuition payments, scholarships, and financial aid applications (note: sensitive payment card information is processed securely by third-party payment gateways and not stored directly by the University).
- Technical Data: IP address, browser type, operating system, website usage data collected via cookies and analytics tools.
- Communication Data: Records of communications with the University, including emails and inquiry forms.
This data is collected solely for the stated purposes of facilitating your interaction with Aurevian University and is not used for any unauthorized purposes.
How We Use Your Information
Your personal data is used to fulfill our educational mission, provide essential services, and comply with legal obligations. Specific uses include:
- Admissions & Evaluation: Processing and evaluating your application for admission, assessing eligibility for programs, and communicating admission decisions.
- Scholarships & Financial Aid: Determining eligibility for scholarships, grants, and other financial assistance.
- Student Services: Providing academic advising, administrative support, access to university resources, and managing student records.
- Academic Planning: Facilitating course registration, academic progression, and graduation.
- Communication: Sending important university announcements, updates, event invitations, and responding to your inquiries.
- Institutional Analytics: Conducting internal research and analysis to improve our programs, services, and overall university experience.
- Security: Ensuring the safety and security of our campus environment, digital systems, and community.
- Legal & Regulatory Compliance: Fulfilling reporting requirements and adhering to applicable laws and regulations in Sweden and the EU.
Aurevian University assures that your personal data is never sold, rented, or shared with unauthorized third parties for marketing or any other purposes not explicitly outlined in this policy.
Application Fees and Refund Policy
Financial transactions related to Aurevian University are subject to specific terms:
- Tuition Fees: Tuition fees may be refundable under specific university refund policies, withdrawal deadlines, or in exceptional circumstances as determined by the university's financial regulations. Details on tuition refund policies are provided during the enrollment process and on our official website.
- Non-Refundable Fees: All other fees, including application fees, administrative fees, processing fees, and similar charges, are strictly non-refundable. This policy applies regardless of the outcome of an applicant's admission decision (e.g., if admission is rejected or an application is withdrawn). These non-refundable fees cover the administrative costs associated with processing, evaluating, and managing applications and inquiries, ensuring fairness and operational efficiency for all applicants.
Data Protection & Security
Aurevian University adheres rigorously to the General Data Protection Regulation (GDPR) and other applicable EU data protection standards. We are committed to maintaining the highest levels of digital and physical safeguards to prevent unauthorized access, misuse, alteration, disclosure, or destruction of your personal data. Our security measures include, but are not limited to, encryption, access controls, regular security audits, and staff training on data protection protocols.
Cookies & Website Analytics
Aurevian University's website utilizes cookies and similar analytics technologies to enhance user experience, personalize content, and monitor site performance and traffic patterns. This helps us understand how our website is used and allows us to continually improve its functionality and accessibility. All use of cookies and analytics is in compliance with GDPR cookie consent requirements, providing users with transparent information and control over their cookie preferences.
Data Retention
We retain your personal data only for as long as is necessary to fulfill the purposes for which it was collected, including for academic administration, legal obligations, archival purposes, or accreditation-related requirements. Once your data is no longer required, it is securely deleted or anonymized in a manner that prevents its re-identification.
Your Rights
In accordance with the GDPR and other relevant data protection laws, individuals have the following rights concerning their personal data:
- Right to Access: To request a copy of the personal data we hold about you.
- Right to Rectification: To request that we correct any inaccurate or incomplete personal data.
- Right to Erasure (Right to be Forgotten): To request the deletion of your personal data under certain conditions.
- Right to Restrict Processing: To request that we limit the way we use your data.
- Right to Data Portability: To receive your personal data in a structured, commonly used, and machine-readable format.
- Right to Object: To object to the processing of your personal data, particularly for direct marketing purposes.
- Right to Withdraw Consent: Where processing is based on consent, to withdraw your consent at any time.
To exercise any of these rights, please contact our Data Protection Officer using the contact information provided below.
Third-Party Services
Aurevian University may utilize secure third-party systems and service providers (such as online payment gateways, cloud-based admissions software, or student information systems) to facilitate various university functions. When engaging these services, we ensure that they operate under strict confidentiality agreements and adhere to robust data protection standards, including GDPR compliance, to safeguard your personal data.
International Data Transfers
For applicants, students, and partners outside the European Economic Area (EEA), Aurevian University ensures that any transfers of personal data comply with EU data transfer regulations, including the use of standard contractual clauses or other approved mechanisms to guarantee an adequate level of data protection.
Policy Updates
Aurevian University may revise this Privacy Policy periodically to reflect changes in our data processing practices, legal requirements, or technological advancements. The most current version of this policy will always be published on the official Aurevian University website, along with the effective date. We encourage you to review this policy regularly to stay informed about how we are protecting your information.
Contact Information
If you have any questions, concerns, or complaints regarding this Privacy Policy or Aurevian University's data protection practices, please do not hesitate to contact our Data Protection Officer:
Email: privacy@aurevianuniversity.edu
Postal Address: Data Protection Officer, Aurevian University, [University Street Address], Stockholm, Sweden